IslandMix - Soca, Reggae, Zouk and Caribbean Entertainment

graficman · 07-13-2006, 02:20 PM

Job Title: Event Assistant
Organization: Scenarios USA
Location: Brooklyn, NY
Salary: $7,200
Temporary

Job Description:
Scenarios USA is looking for an Event Assistant for its 2006 REAL DEALAwards and Gala. This is a full-time contract position starting September5th and ending November 30th.

Primary Responsibilities:
1. Participates in the planning and implementation of fall Gala with respect to participants, invitations, fundraising, facilities, equipment, logistical requirements, catering, and on-site management.
2. Ensures that internal follow-up is completed; assists with follow-up to donors and volunteers.
3. Tracks and reports on outreach to prospective donors.
4. Responds to standard email and phone requests for event information;screens calls and takes messages as needed.
5. Prepares correspondence: edits, proofreads, and formats reports, documents etc.
6. Coordinates and implements solicitation and acknowledgement mailings.
7. Enter data, including gifts.
8. Creates, organizes and maintains program and event files and archives; makes copies, collates and distributes materials; and communicates details via fax and email.
9. Assists with coordination of special donor cultivation events, leading up to Gala.
10. Assist with production of Gala journal.
11. Create and implement seating plan.

Additional Qualifications:

Experience in supporting program, conference and/or event planning preferred. Knowledge and understanding of meeting and event planning principles,requirements, procedures, and available resources. Outstanding organization skills, including scheduling, promoting andarranging. Excellent relationship management skills. Ability to interact effectivelywith a range of stakeholders, including elected officials and other dignitaries, high level donors and volunteers.
Strong verbal and written communication skills including telephone and email correspondence, proofreading and editing; comfortable speaking in front of small groups and able to host those attending events tactfully and persuasively.
Ability to work effectively with volunteers.
Demonstrated proficiency in word processing, spreadsheets, Internet research, E-mail and file management (prefer Microsoft Office Suite). Experience with fundraising software preferred. Self-motivated with ability to work independently; ability to organize resources and establish priorities. Ability to make administrative/procedural decisions and judgments.
Flexible schedule required as event deadlines require work outside the 9 to 5 business hours.
Bachelors degree.

How to Apply:
Please email a resume and a cover letter to Nicole at
nicole@scenariosusa.org.
They are accepting resumes until August 16, 2006

Organization Web Site: www.scenariosusa.org

07-13-2006, 02:20 PM	#1 (permalink)
graficman Here to help Join Date: Mar 2003 Location: In a top vacation destination Posts: 895 Credits: 4,649	NYC Job Opp.: Event Assistant Job Title: Event Assistant Organization: Scenarios USA Location: Brooklyn, NY Salary: $7,200 Temporary Job Description: Scenarios USA is looking for an Event Assistant for its 2006 REAL DEALAwards and Gala. This is a full-time contract position starting September5th and ending November 30th. Primary Responsibilities: 1. Participates in the planning and implementation of fall Gala with respect to participants, invitations, fundraising, facilities, equipment, logistical requirements, catering, and on-site management. 2. Ensures that internal follow-up is completed; assists with follow-up to donors and volunteers. 3. Tracks and reports on outreach to prospective donors. 4. Responds to standard email and phone requests for event information;screens calls and takes messages as needed. 5. Prepares correspondence: edits, proofreads, and formats reports, documents etc. 6. Coordinates and implements solicitation and acknowledgement mailings. 7. Enter data, including gifts. 8. Creates, organizes and maintains program and event files and archives; makes copies, collates and distributes materials; and communicates details via fax and email. 9. Assists with coordination of special donor cultivation events, leading up to Gala. 10. Assist with production of Gala journal. 11. Create and implement seating plan. Additional Qualifications: Experience in supporting program, conference and/or event planning preferred. Knowledge and understanding of meeting and event planning principles,requirements, procedures, and available resources. Outstanding organization skills, including scheduling, promoting andarranging. Excellent relationship management skills. Ability to interact effectivelywith a range of stakeholders, including elected officials and other dignitaries, high level donors and volunteers. Strong verbal and written communication skills including telephone and email correspondence, proofreading and editing; comfortable speaking in front of small groups and able to host those attending events tactfully and persuasively. Ability to work effectively with volunteers. Demonstrated proficiency in word processing, spreadsheets, Internet research, E-mail and file management (prefer Microsoft Office Suite). Experience with fundraising software preferred. Self-motivated with ability to work independently; ability to organize resources and establish priorities. Ability to make administrative/procedural decisions and judgments. Flexible schedule required as event deadlines require work outside the 9 to 5 business hours. Bachelors degree. How to Apply: Please email a resume and a cover letter to Nicole at nicole@scenariosusa.org. They are accepting resumes until August 16, 2006 Organization Web Site: www.scenariosusa.org

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